How to Write Follow Up Emails with AI That Add Value

Once per top priority account, after the first email

Build an angle bank for my follow ups to {name}, {title} at {company}. My first email and the verified account brief are below, and my seller context file is loaded.

Give me 8 possible follow up angles, one per row: new insight, peer story, different pain, their boss's priority, useful resource, trigger update, one sharp question, breakup. For each: the one line idea, what fact or asset I need before I can use it, and whether the brief already supports it (YES, NO or PARTLY).

Do not invent statistics, customer stories or events. If an angle needs something I don't have, write NEEDS INPUT and tell me what to find.

<first_email>
{paste}
</first_email>
<account_brief>
{paste verified brief}
</account_brief>

For each touch in the sequence

Write follow up email {number} to {name} using the {angle} angle from my angle bank. Earlier emails in this thread are below.

Before you write, name in one line the new thing this email brings. If it repeats anything in my earlier emails, stop and suggest a different angle from the bank.

Rules: it must make complete sense to someone who never read my earlier emails. Under 80 words. Open with the new thing, not a reference to my last email. Never use "following up," "circling back," "checking in" or "bumping." One easy question at the end. Give me 3 subject line options, 2 to 5 words, sentence case.

The day of or after the meeting

On our call, {name} asked for {the resource they asked for}. The transcript and my recap email are below.

Write a short follow up that sends it. Quote or closely mirror the exact words {name} used about the problem this resource addresses, say in one line which part to read first and why, and end with one question tied to our agreed next step. Under 100 words. No new pitch. Use only what is in the transcript; mark anything uncertain.

When another stakeholder needs to see it

{name} said {stakeholder role} needs to see this before anything moves. Using the transcript below, write a note {name} could forward to {stakeholder role} as is.

Write it for what {stakeholder role} cares about (for a CFO: cost, risk and payback; for IT: integration and data handling). Use the problem in {name}'s words, what we agreed to look at next and one question for {stakeholder role}. Under 120 words. No pricing, no numbers that aren't in the transcript, no claims about our product beyond my context file. Then write my 2 sentence cover email to {name}.

When a thread has gone quiet

My conversation with {name} at {company} has gone quiet. Below are the full email thread, my call notes and the CRM activity log.

1. List the 3 most likely reasons it stalled, each tied to evidence in what I pasted. Say which you think is most likely and what would change your mind.
2. Write one revival email for the most likely reason. It must bring something new (information, a narrower next step or an honest question about priority), never guilt.
3. Write a permission to close email I can send if the first gets no reply.
Each email under 80 words. Don't invent events at {company}.

Whenever a reply lands

{name} replied: "{paste reply}". Our thread and my context are loaded.

First, classify the reply: interested, not now, wrong person, brush off, objection, or stop. Tell me what it most likely means, given the thread.
Then draft a response under 60 words that respects the answer and gives one easy reason to keep talking. If the right move is to accept and set a specific follow up date, write that instead. If it's a stop or unsubscribe request, write nothing and tell me to honor it.